Privacy Notice for accommodation bookings.
At Holmhead we respect your privacy and we are committed to protecting your personal information.
This notice sets out how we use your personal information and your rights in relation to it.
We act as the data controller when you provide us with personal information when using our online booking system.
Information we hold.
It is necessary for us to hold and process your personal information so we process your accommodation booking. This may include:-
Names of other guests who may be travelling with you
We are also occasionally required to process additional information we hold about you where it enables us to manage our relationship with you and to provide you with services.
How we use your personal information.
In most cases, we will use your information for the following activities and in accordance with the following lawful grounds for processing personal data.
PROCESSING YOUR BOOKING AND REGISTERING YOU AS A GUEST:
This is necessary for performance of our contract with you and for our legitimate interests in administering.
This is necessary for our legitimate interests in running our business and to ensure that we operate effectively.
MANAGING OUR RELATIONSHIP WITH YOU
This is necessary for performance of our contract with you and necessary for our our interests in ensuring we can deliver a good quality service and respond to any queries or complaints.
MANAGING AND COLLECTING ALL APPLICABLE PAYMENTS AND CHARGES.
This is necessary for performance of our contract with you and for our legitimate interests in processing payments made by our guests and to ensure we are able to recover all sums due to us.
ADMINISTERING AND PROTECTING OUR BUSINESS, OUR WEBSITE AND OUR ONLINE BOOKING SYSTEM.
This is necessary for the legitimate interests in running our business, the provision of administration and IT services, maintaining network security and preventing fraud.
PROVIDING YOU WITH SUGGESTIONS, RECOMMENDATIONS ABOUT OUR SERVICES AND LOCALITY, AND / OR PROMOTIONAL OFFERS THAT MAY BE OF INTEREST TO YOU.
This is necessary for the legitimate interests in running and growing our business, and promoting our services.
We may use your personal information to communicate to information on goods, services or other details that may be of interest to you. You may receive marketing communications from us if you have used our online booking system and have not opted out of receiving marketing information.
We will not share any of your personal information we hold with any third party for marketing purposes.
You can ask us not to send you any marketing information at any time by emailing us.Retention
Retention of information.
We will only retain your data for as long as it is necessary to fulfill the purpose we requested it for, including satisfying any legal or accounting requirements.
Third Party Sharing
We may need to share your information with third parties who act on our behalf. We require any such parties to respect the security of your personal information and we do not permit them to use this data for their own purposes.
Queensborough Group and their sub processors, HotelHost Company and Rackspace administers the online booking system we use and they will be required to process your personal data in the course of operating the booking system.
We may be required to disclose your information to other recipients such as:-
Our third party service providers
Professional advisers including legal advisers
Payment providers and other financial organisations
Trade and business associates
Local and Central Govt
Third parties with whom we negotiate commercial agreements
Third party marketing organisations – but only where we have received express opt-in consent from you.
Sources of information about you.
We will collect personal information from you and we may also obtain information from our data processor, the Queensborough Group or other third parties engaged in operating our online booking system.
We do not transfer your personal information outside the European Economic Area
You can ask for copies of the information we hold and how we use that information
You can request us to correct any information about you that you believe to be innacurate
You can ask us to erase your information in certain circumstances (The Right to be Forgotten)
You can ask us to supply your information to another party (Data Portability)
You can require us to restrict our use of your information or how it is used in certain circumstances.
Where we process your information on the basis of our legitimate interests, you have the right to object to such processing in certain circumstances
Where we process your information for direct marketing puposes, you have the right to object to such processing.
Where you have given your consent to us processing your information for specific purposes (eg sharing with third party marketing companies), you can withdraw such consent at any time provided that this does not affect the lawfulness of processing carried out before you exercised the right to withdraw consent
How to contact us.
If you feel we have not resolved any query or complaint regarding the use of your personal information, you have the right to contact the Commissioner's Office.
This policy notice may be updated by us from time to time.